Legal notice

HIPAA Notice of Privacy Practices

Effective Date: Updated July 18, 2026

Your Privacy Matters

An Optical Galleria is committed to protecting the privacy and security of your protected health information (PHI). This Notice describes how your medical information may be used and disclosed, your rights regarding that information, and our legal responsibilities under the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

By law, we are required to maintain the privacy of your protected health information, provide you with this Notice of our legal duties and privacy practices, and follow the terms of the Notice currently in effect.

How We May Use and Disclose Your Health Information

We may use or disclose your protected health information for the following purposes:

Treatment

We may use your health information to provide eye care services, perform eye examinations, prescribe eyewear or contact lenses, coordinate your care, or communicate with other healthcare providers involved in your treatment.

Payment

We may use or disclose your information to bill and collect payment from you, your insurance company, or another responsible party for services provided.

Healthcare Operations

We may use your information to improve the quality of our services, conduct staff training, perform quality assurance, maintain records, and manage our practice.

Appointment Reminders

We may contact you by phone, voicemail, text message, email, or mail to remind you of upcoming appointments or notify you of changes to your scheduled visit.

Treatment Alternatives and Health-Related Services

We may contact you with information about treatment options, products, or services that may benefit your eye health.

Individuals Involved in Your Care

Unless you object, we may share relevant information with a family member, caregiver, or another person involved in your care or payment for your care.

As Required by Law

We may disclose your health information when required or permitted by federal, state, or local law, including public health reporting, law enforcement requests, judicial proceedings, workers' compensation claims, and other legally authorized purposes.

Uses Requiring Your Written Authorization

Any use or disclosure of your protected health information not described in this Notice generally requires your written authorization.

You may revoke your authorization at any time in writing, except to the extent that we have already acted in reliance on it.

Your Rights

You have the right to:

  • Request access to your medical records.

  • Request a copy of your health records in paper or electronic form.

  • Request corrections to your medical records if you believe information is inaccurate or incomplete.

  • Request restrictions on certain uses or disclosures of your health information.

  • Request confidential communications by alternative means or at alternative locations.

  • Receive an accounting of certain disclosures of your protected health information.

  • Obtain a paper copy of this Notice at any time, even if you previously agreed to receive it electronically.

Certain requests may be subject to applicable legal limitations.

Our Responsibilities

An Optical Galleria is required by law to:

  • Maintain the privacy and security of your protected health information.

  • Provide you with this Notice of our privacy practices.

  • Notify you if a breach occurs that may have compromised the privacy or security of your information.

  • Follow the privacy practices described in this Notice.

Changes to This Notice

We reserve the right to change this Notice at any time. Any revised Notice will apply to all protected health information maintained by our practice and will be posted on our website and made available in our office.

Questions or Complaints

If you believe your privacy rights have been violated or you have questions about this Notice, please contact our office.

An Optical Galleria

Website: https://eyesandart.net

You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights. Filing a complaint will not affect your care or your rights in any way.